Hiring Range: $58,000 - $64,500 annually, depending on experience/qualifications.
Work Schedule: Generally 40 hours or more per week; typical schedule is Monday-Friday 8am-5pm, position may involve nights, weekends and holidays as business needs require.
NATURE OF WORK As a member of the Parks, Recreation & Culture Division, individuals in this position perform work in a team-based environment supporting the Division’s mission and vision along with the goals, philosophies, and initiatives of the Operations and Facilities Manager. The Recreation Supervisor under limited supervision develops, designs, coordinates, and manages a wide variety of aquatic programs and facilities for the Town of Windsor. Creates plans and implements approved aquatic programs, defined by the discipline of the position. This position operates and maintains various types of building systems, machinery and tools in a safe, efficient manner and repairs structural, mechanical and electrical operational systems including, but not limited to roof, windows, floors, heating, air conditioning, ventilation, plumbing, electrical lighting and distribution. The position is responsible for procuring facility related goods and services, contract overview, facility project management and assist in budget development and administration
SUPERVISION RECEIVED Individuals work under the direct supervision of the Operations and Facilities Manager to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.
SUPERVISION EXERCISED Individuals in this role directly supervise full time, part time and seasonal staff.
ESSENTIAL JOB FUNCTIONS The individual in the Recreation Supervisor role is assigned specific assignments, job duties, scope, authority, responsibility, roles and requirements as determined by the Town, department, division, and pursuant to laws, regulation and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive:
Supervises a wide variety of aquatic programs to organize recreation functions and facilities into a coordinated recreation program for the Town.
Supervises and/or performs the planning, designing, marketing, administration and delivery of programs and events for youths and adults in aquatics such as swimming lessons, swim team and lake rental.
Assures facilities such as swimming pools, concessions, lake and recreation center are operational, safe and kept up to Town of Windsor standards.
Determines appropriate scope of recreation programs through cooperation with other government agencies, schools, museums and not-for-profit organizations.
Coordinates recreation activities and events with other Town departments/divisions and outside agencies.
Coordinates activities of employees, instructors, interns, attendants, personal trainers, recreation coordinators, pool manager, coaches, facility technicians, lifeguards and concession attendants.
Assures instructors, coaches, team leaders, etc. possess necessary qualifications/certifications before they perform duties.
Assures certifications/licensing, including First Aid and CPR, are kept up to date.
Plans, coordinates and executes events in particular disciplines according to desired outcome/vision/mission.
Promotes plans and methods of acquiring revenues or growing participation in events for recreation programs.
Prepares and monitors capital improvement budget and annual operating budget for recreation division/program.
Manages the expenditure of funds for each program to assure budgeting compliance.
Facilitates orientation for newly selected employees, volunteers, and interns to the appropriate program.
Approves/denies overtime and leave requests, and recalls employees to work in emergencies.
Enforces and ensure compliance with operational and safety procedures for programs, facilities, and equipment.
Represents Town and the Parks, Recreation & Culture Division in contacts with program participants, their families., and the public.
Directs the cancellation or postponement of events due to weather or other circumstances.
Handles complaints and settles disputes.
Coordinates with outside agencies as needed to share facilities, offers new programs and keeps up with new policy and procedures.
Prepares purchase orders, RFPs and invoice requests.
Maintains knowledge of state and county health/safety codes, regulations and building codes.
Takes precautions to ensure staff and public safety. Inspects facilities for safety and maintenance needs.
Delivers exceptional customer service by providing a variety of general information to the public regarding programs, questions, complaints and surveys guests as needed.
Assists in preparing public information including activity guides, news releases and special announcements.
Supervises staff. Responsible for hiring, training, assigning, reviewing and planning work of others. Monitors and communicates performance standards. Corrects employee deficiencies Coordinates activities. Allocates staff, recommends employee transfers, promotions and salary increases.
Monitors staff clock in and out procedures.
Prioritizes and evaluates work orders, assigns duties, reviews progress and modifies schedules to meet appropriate levels of service to maximize productivity.
Supervise and coordinates the operation, maintenance and repairs of Town-owned buildings and building systems; develops and manages preventative maintenance and building repair plans and programs.
Establishes and implements systems and procedures for organizing, tracking and updating preventative maintenance schedules for buildings and equipment; evaluates the effectiveness of the Town’s preventative maintenance programs and modifies as needed.
Ensures the completion of daily work progress is input into software program and compiles reports using this input.
Inspects and documents all mechanical systems for proper functions, performing routine and preventative maintenance tasks.
OTHER DUTIES Depending on organizational need, additional duties may include the following:
The Recreation Supervisor position participates in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check.
Performs research as directed, such as discovering new technology or tools, market research, etc.
Performs related duties as established by law/ordinance or reasonably directed by the Town.
Assists other Town departments/divisions, as necessary.
Strong knowledge of sustainable building maintenance practices including energy management.
Ability to stay abreast of current trends in fitness, aquatic and maintenance processes and products.
Knowledge of HVAC, electrical, swimming pools, circulation, boiler and plumbing systems.
EDUCATION, EXPERIENCE AND FORMAL TRAINING
Bachelor’s degree in recreation or related field (tourism, recreation, communications, facility management, etc.)
Four (4) years of program experience in a related field
Two (2) years of increasingly responsibly professional, technical, and/or supervisory experience in recreation programming or facility management.
Two (2) years of progressively responsible supervisor experience required
Working background and experience in plumbing, electrical, HVAC, pool mechanical operations and facility maintenance.
Any equivalent combination of training and experience that provides evidence the applicant possesses the required knowledge, skills and abilities to perform the essential functions of the job
LICENSES OR CERTIFICATES
Must have a current Colorado Driver’s License or the ability to obtain one upon hire, that meets the Town of Windsor’s standards
CPR/1st Aid certification within three (3) months of employment
AFO or CPO certification required within 1 year of employment
HVAC, electrical, plumbing training preferred but not required.
KNOWLEDGE, SKILLS & ABILITIES
Ability to read and write as well as interpret written instructions, diagrams and schedules is essential.
Ability to communicate effectively both verbally and in writing.
Knowledge of MS Word, Excel, Outlook.
Basic knowledge and use of SDS (Safety Data Sheets), including locations within each facility.
Knowledge of recreational programming, fitness, aquatics and facilities.
Knowledge of budgeting principles.
Ability to learn and utilize scheduling software, time clock systems, registration software, asset management software etc.
Ability to utilize a variety of advisory data and information, such as Town and Parks and Recreation policy and procedures, Certified Pool Operators Manual, and Lifeguard Manuals.
Ability to work with people of all ages and abilities. Ability to utilize tact when enforcing policies and rules.
Ability to react quickly and effectively to implement appropriate procedures during emergency situations.
Ability to receive verbal or written instruction and/or information and respond with appropriate action.
Skilled in communicating or requesting information regarding projects to or from requestors.
Ability to follow and enforce Town policies and guidelines.
Ability to remain tactful, helpful, and friendly in dealing with the public and other employees.
Must possess a combination of creative, technical, analytical, organizational, communication, and interpersonal relationship skills, as well as professionalism.
Skilled at solving problems and working under pressure.
Ability to multi-task and prioritize to meet deadlines
Ability to work independently or in a team environment as needed.
Ability to maintain all required certifications throughout employment.
MATERIALS and EQUIPMENT USED Materials and equipment used include, but may not be limited to the following:
Equipment: Position requires use of a variety of equipment: computers, tablets or other digital equipment, copiers, printers, scanners, telephones, associated software, ladders, power tools, carpenter tools, plumbing and electrical equipment.
Materials: Position requires use of a variety of cleaning chemicals and pool chemicals.
WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The physical activities of this position include, but are not limited to, the following: reaching, standing, walking, climbing, balancing, stooping, kneeling, crouching, crawling, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.
The physical requirements of this position are considered Medium Work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
The employee is subject to inside environmental conditions; subject to noise.
The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases or poor ventilation.
This position is not considered safety sensitive because the individual does not operate a commercial motor vehicle, as a regular function of his/her daily job duties.
Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the Town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.
The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Town is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race, gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.
Notice Regarding Medical and/or Recreational Marijuana Use: Because the possession and use of marijuana whether for medical use or otherwise, constitutes a federal offense and because the Town is a drug free workplace, the Town will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the Town while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed or otherwise permitted, medication does not alter or otherwise change this policy