Administrative Associate 2, E, 100%, Non-Exempt, Regular
School of Engineering, Management Science and Engineering
The Management Science and Engineering Department in the School of Engineering seeks an Administrative Associate to join its team. The Administrative Associate reports to the Associate Director of Faculty Affairs and Operations.
The Administrative Associate supports and works closely with a group of faculty members within the department both supporting their financial and in-office support needs. The Administrative Associate may also assist with special projects and departmental tasks as assigned.
Process and monitor routine financial transactions for assigned group of faculty, which may include researching and resolving discrepancies.
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Draft and/or generate routine communications such as emails; coordinate production (formatting, copying, etc.) and dissemination of documents, such as conference and seminar materials for faculty.
Assist to maintain office supplies and equipment; obtain vendor quotations, as needed. Help to coordinate office moves for faculty.
May perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
May coordinate and/or assist with travel arrangements including airfare and lodging for faculty, students and/or visitors as assigned in compliance with unit, university, and sponsor policies.
May plan and schedule calendar(s) based on consultation, and resolve calendaring conflicts.
May assist with other faculty affairs and/or web functions.
Education & Experience
High school diploma and three years of administrative experience required, or combination of education and relevant experience..
Four-year college degree preferred.
Two years of relevant experience; preferably in higher education preferred.
Proficient computer skills and demonstrated experience with office software and email applications (including Microsoft Office Suite).
Experience with Adobe preferred.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
Position required to work during normal business hours (8am to 5pm or 8:30am to 5:30pm preferred)
Position expected to work a hybrid schedule (on site and off-site), but must be able to work fully on site, if required.
Successfully pass a background check (Criminal, Education, Employment Verification).
We are unable to provide sponsorship for this position.
Stanford University is an affirmative action, equal opportunity employer. Thank you for your interest!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.