The Project Manager is responsible for the successful installation of mechanical construction projects.

Key Activities

1. Project Preparation. Obtain detailed understanding of assigned projects (contract specifications, terms, scope, alternates, estimated costs and planned installation methods).  Arrange and lead turnover meeting from sales to project management.  Prepare project documentation packet for field.  Enter jobs into the accounting system.   
2. Project Documentation. Prepare and communicate equipment submittals.  Maintain equipment submittal log and documentation.  Prepare and communicate project RFI’s as early as possible in the project.  Maintain RFI log and documentation.  Prepare letter to appropriate party documenting all significant concerns (job delays, poor site conditions, out of sequence work, labor interruptions, etc).  Maintain all required project documentation in accordance with Company standards.      
3. Project Management. Manage contracts to estimate and construction schedule.  Establish project metrics and report progress against metrics to Company management.  Ensure that all assigned projects meet the Company’s and customer’s quality and safety expectations.  Acquire all necessary permits, bonds, licenses and registrations.  Arrange for all necessary job inspections.  Document inspection activities and results.  Coordinate job labor with Superintendents.   Clearly communicate expectations regarding installation methods, equipment delivery and job schedules to Superintendents and foremen.  Purchase necessary equipment/material.  Coordinate delivery of equipment/material to project.  Contract and schedule subcontractors for projects.  Ensure that subcontractors are meeting Company standards of performance, quality, schedule and safety.  Represent Company at all construction/coordination meetings as required by the customer. 
4. Project Financials. Monitor project financial performance.  Forecast project cost at completion for monthly WIP meetings.   Approve equipment/material/subcontract invoices in a timely manner.  Invoice customers in accordance with the contract and Company guidelines.  Participate in collection issues as requested by Finance. 
5. Customer Relations. Utilize contact with customers and detailed knowledge of customer systems to identify new business opportunities.
6. Coordinate activities among Total Mechanical divisions on multi-division projects, typically smaller and more apparent in nature. Assume lead role when assigned. 
7. Arrange and lead post mortem meetings with Estimating for all jobs that complete outside of normal guidelines.
8. Change Orders. Identify, prepare, obtain pricing, negotiate and track change orders.  Ensure that field personnel clearly understand what constitutes “out of scope” work for each project and how to communicate such requests to project management.  Enter change orders into the accounting system.   
9. Participate in the development and implementation of Company’s best practices

Qualifications

Education:  The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.

Years of Relevant Work Experience:  3 to 5 years of experience managing or directing work groups in a construction environment.

Certificates/Licenses:  Valid driver’s license, satisfactory driving record.

Physical Job Requirements:  Required to sit, stand and move throughout Company facilities.  Must be able to perform job responsibilities in an industrial, construction site and general outdoor environment around heavy machinery and equipment.

Skills and Competencies

Leadership Skills:  This position requires the ability to build winning teams; effectively coach, delegate and motivate employees; the ability to pass skills and knowledge onto others; the ability to communicate clear directions and drive team objectives; and the composure to represent the Company favorably under all circumstances.

Technical Skills:  This position requires proficiency in commonly used construction terms, tools, concepts and practices; proficiency in industry safety practices, procedures and equipment; the ability to read and interpret construction drawings and blueprints; proficiency in basic financial terms and concepts; and proficiency with general office and project management software (preferably Spectrum).

Personal/Interpersonal Competencies:  This position requires strong problem solving and analytical skills; the ability to work independently and exercise sound business judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept or bring about change when needed; the ability to drive continuous improvement thinking and actions; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and extremely high standards for ethical conduct.

TOTAL Mechanical, Inc. is an Equal Opportunity/Affirmative Action Employer