The Administrative Officer 2 CX will serve as the primary analyst between the ZSFG Biomedical Engineering technicians, Biomedical Engineering leadership, DPH/ZSFG Accounting and ZSFG Materials Management.
This position will report to the Biomedical Engineering Supervisor. The incumbent's responsibilities include the following:
Purchasing Support - Coordinate the creation, receiving, and closing of purchase orders. Contact vendors for follow-ups, tracks information on purchases, analyzes and resolves purchasing operational problems of moderate scope with external vendors and ZSFG Accounting.
Accounting Support- Analyze and match exception reports for DPH@ZSFG and UCSF Accounting. Provide accounting, administrative and operational support for the Biomedical Engineering Manager and Supervisor. Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
Biomedical Engineering Support- Coordinating Biomedical Engineering Department projects and meetings, evaluation of service request process. Participates in the development and revision of standard operating procedures and guidelines.
Administrative Support- facilitation of vendor contracts, coordination of supply purchases, tracking of space allocation, and administration of general office operations. This position requires the ability to be proactive, resourceful, and efficient, with a high level of flexibility.
The successful candidate will need to possess excellent communication skills, both verbal and written. Must have the ability to independently create and maintain data reports. This includes trend analysis, projections, some budgeting and ultimately the ability to present this data to management when needed. In addition, the incumbent should be able to use this analysis to assist management in making informed decisions. This position requires discretion and independent judgment as well as working autonomously when problem solving of operational issues and handling sensitive and private matters.
Department Overview: Biomedical Engineering Services (BES) provides on-site biomedical technical support services to maintain and repair equipment for patient-care operations of the Department of Public Health Community Health Network. Sites include Zuckerberg San Francisco General Hospital and the Behavioral Health Center. Services include: * Initial inspection, testing, and acceptance of new patient care biomedical equipment * Physical installation of equipment * Existing equipment preventive maintenance and inspection * Same day emergency and routine equipment service * Investigation of medical equipment unusual occurrences, recalls, and hazard alerts * Project administration for high tech equipment installations * Consultation on equipment related issues, e.g. pre-purchase evaluations, equipment design, development and modifications, evaluation of service contracts, etc.
BES also oversees the Medical Equipment Management Program (MEMP) of 11,000 pieces of equipment for Zuckerberg San Francisco General Hospital (ZSFG) with an asset value of approximately $75 million. Key provisions of the MEMP include providing equipment & asset management, on-site biomedical technical support services to maintain and repair equipment for patient-care operations, biomedical systems integration, IT security for medical devices, and state & federal regulatory compliance.
The final salary and offer components are subject to additional approvals based on UC policy.
Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.