A proud U.S. Department of Energy National Laboratory managed by Princeton University, Princeton Plasma Physics Laboratory (PPPL) is a longstanding leader in the science and innovation behind the development of fusion energy â” a clean, safe, and virtually limitless energy source. With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us!
PPPL is seeking to fill a Smartsheet and/or Resource Management expert to support, train, and memorialize best practices for the use of this tool within the PPPL Engineering department.
Please note: This position will be part time (two days per week) and remote.
Support PPPLâ™s Engineering management team and system admininstrator to implement best practices for Resource Management by Smartsheet (formerly known as 10,000ft).
Answer questions related to Smartsheet or Resource Management (RM) and provide demos to new team members.
Build RM reports as requested; train admin on creating reports.
Train basic understanding of Resource Management by Smartsheet capabilities and functions: People, Placeholders, Roles, Disciplines, Bill Rates, and Locations.
Train managers to assign People to resource demand from Smartsheet project using the Resource Management Integration Panel.
Identify data reporting discrepancies and contact the owning team members to help resolve.
Support and help maintain a successful and efficient resource management function for multi-disciplinary teams.
Support resource meetings with Project Management Team and appropriate department heads; Assist with the plan change control process.
Monitor resourcing activities, tracking changes and identifying potential instances of over/under-utilization and actively collaborating on solutions with the Group Leads.
Work closely with Project Management to review inbound projects and model out staffing needs, including when projects can start.
Support company leadership by synthesizing utilization data and make recommendations on quarterly staffing needs, which serves as an all-up view of the upcoming project landscape.
Work with department leadership to audit, recommend and improve workflows where possible.
Education and Experience:
1-2 years experience in a project management or resource management role.
1-2 years experience with Resource Management by Smartsheet, 10K FT, OpenAir, Mavenlink, Float.
Knowledge, Skills and Abilities:
2+yrs experience as a Smartsheet Administrator
Detailed knowledge of Smartsheet Suite applications
Deep understanding of Excel.
Detailed knowledge of Resource Management by Smartsheet (formerly known as 10,000ft).
Possess an excellent ability to prioritize tasks, and effectively manage time.
Perform assigned functions independently with minimal supervision from a remote environment.
Self-initiative to identify potential issues and proactively solve; proactively improve current process.
Strong communications skills and be comfortable communicating with internal departments and on occasion external contacts.
Excellent written and verbal communication.
Certificates and Licenses:
Smartsheet Core Product, Project Management, or System Administrator Certifications are preferred.
Estimated two days of work per week
Will have a remote supervisor and administrative partner
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.